Independent Award Centre (IAC) Policies and Resources

This page summarises The Duke of Edinburgh’s International Award Foundation (IAF) key documents, policies and procedures that govern how the Award operates around the world with Independent Award Centres (IACs).

The adoption and implementation of these policies and guidance is critical to ensuring IACs meet and maintain the required Governance, Management and Delivery standards, as set out in the IACs licence agreement.

These key documents and policies will evolve over time as new tools emerge, processes are updated and developed, and the risks associated with an area of work changes in response to internal or external developments.

The policies and guidance are listed in alphabetical order.

This page was last updated on: 31 January 2023

Adults Delivering the Award Policy

This policy is in development. The link references the Growing the Award Volunteer Network which details the policy, procedures and requirements relating to supporting and managing adults delivering the Award.

Brand Guidelines for IACs

The Brand Guidelines sets out the elements governing the Award brand, the application of the logo and supporting visual images. These guidelines will detail the ways in which the visual identity of The Duke of Edinburgh’s International Award can be used alongside your IAC’s own visual identity, or on its own if your IAC does not have an established visual identity.

Your Award Brand Essentials for IAC: one page

The key elements of the Brand Guidelines that must be adhered to in order to satisfactorily meet your licence requirements. Please note that the ‘Proud to Deliver’ logo (available in five languages) must be represented on at least one web page (if your IAC has a website) with a link back to the Foundation’s website:

To help grow the awareness of the visual identity of the Award brand please use the logos whenever you mention about the Award, whether this is on your website and/or when you are creating marketing material. Inaccurate use or misuse of the logo would be in breach of the IAC licence.

Code of Conduct

Sets out the practices and behaviour expected of all adults in the Award, especially when it comes to ensuring the welfare of children, young people and vulnerable adults associated with the Award.

Where an IAC develops their own Code of Conduct which all non-Participants associated with the delivery of the Award, including Award Staff, must sign, and the IAC must ensure, as a minimum requirement, it is consistent with the Foundation’s Code of Conduct.

Evaluation and Reporting Requirements Policy

The Foundation provides reporting requirements including annual statistics and research deliverables, as well as how the IAF and IACs use data.

Foundation Data Protection Policy

The Foundation Global Data Protection Policy (FGDPR) is based on the Global Data Protection Regulation (GDPR) an EU legislation that aims to give the residents of the EU more control over their data. Under this regulation, organisations that handle data of EU residents will have to comply with data and privacy rules.

Fundamental Principles, Operational Principles and Code of Practice

These form part of the “International Agreements” enshrined in the IAA Memorandum of Understanding, it sets out the principles, practices and behaviour of how the Award is to be run. These ensure that all Operators maintain comparable standards of practice as advised by the Duke of Edinburgh’s International Award, manage the Award fairly and impartially in all respects and ensures that the Award is open to all, subject to the age parameters.

IAC Award Team – Role Descriptions

This document explains the IAC Award Team roles outlining the roles main purpose, key tasks and training requirements. It should assist IACs when recruiting their Award teams to ensure the right Adults are fulfilling each role.

IAC Fee Schedule 2023-2024

This document outlines the definitions and amounts of operating fees for IACs licensed to deliver The Duke of Edinburgh’s International Award over the coming years.

Safeguarding Policy

The Foundation’s Safeguarding policy sets out the practices and behaviour expected of all adults in the Award, especially when it comes to ensuring the welfare of children, young people and vulnerable adults associated with the Award.

Serious Incident Reporting Policy

The Foundation’s Serious Incident Reporting Policy sets out the procedure for Operators to report alleged and serious incidents. Operators are responsible for the safeguarding and safety of their participants, staff and volunteers, and must ensure robust systems are in place for recognising, reporting, investigating and responding to Serious Incidents and for arranging and resourcing investigations.

The effective management of incidents is essential to the provision of a safe and secure environment for the participants of the Award as well as our staff and volunteers.