Operating Partners (OPs) Policies and Resources

This page summarises The Duke of Edinburgh’s International Award Foundation (IAF) key documents, policies and procedures that govern how the Award operates around the world with our Operating Partners (OPs).

The adoption and implementation of these policies and guidance is critical to ensuring OPs meet and maintain the required standards, as set out in the OPs licence agreement.

These key documents and policies will evolve over time as new tools emerge, processes are updated and developed, and the risks associated with an area of work changes in response to internal or external developments.

The policies and guidance are listed in alphabetical order.

This page was last updated on: 3 March 2022

Brand Guidelines for OPs

This is the full Brand Guidelines with every branding route included.

Code of Conduct

Sets out the practices and behaviour expected of all adults in the Award, especially when it comes to ensuring the welfare of children, young people and vulnerable adults associated with the Award.

Where an OP develops their own Code of Conduct which all non-Participants associated with the delivery of the Award, including Award Staff, must sign, the OP must ensure, as a minimum requirement, it is consistent with the Foundation’s Code of Conduct.

Evaluation and Reporting Requirements Policy

The Foundation provides reporting requirements including annual statistics and research deliverables, as well as how the IAF and OPss use data.

Fee Schedule 2021-22

Fee Schedule 2022-23

These two documents outlines the definitions and amounts of operating fees for OPs licensed to deliver The Duke of Edinburgh’s International Award.

Foundation Data Protection Policy

The Foundation Global Data Protection Policy (FGDPR) is based on the Global Data Protection Regulation (GDPR) an EU legislation that aims to give the residents of the EU more control over their data. Under this regulation, organisations that handle data of EU residents will have to comply with data and privacy rules.

Fundamental Principles, Operational Principles and Code of Practice

These form part of the “International Agreements” enshrined in the IAA Memorandum of Understanding, it sets out the principles, practices and behaviour of how the Award is to be run. These ensure that all Operators maintain comparable standards of practice as advised by the Duke of Edinburgh’s International Award, manage the Award fairly and impartially in all respects and ensures that the Award is open to all, subject to the age parameters.

Generic Sub-Licence and Guidance

This is the template sub-licence and guidance note provided for OPs who are engaging in licence agreements with Award Centres.

Glossary of Terms

The glossary is a reference tool which can be used by anyone who is involved with the Award. This includes Award Operators, participants, partners, supporters, International Award Foundation staff and Trustees. It provides the agreed definitions by the Foundation and its Operators.

Key Governing Documents

Our terms of reference.

Quality Assurance Toolkit

A licence granted by the Award, requires operators to demonstrate that they have adopted and implemented a quality management framework such as those suggested in this toolkit.

Risk Management Register

This register is intended to provide a framework for the management of risk and to increase overall awareness of risk throughout the Association and to enable Operators and those responsible for risk reporting to better identify, assess and control risks within their areas. It seeks to enforce ownership and defines roles and responsibilities to help ensure the risk management process is understood.

Safeguarding Policy

The Foundation’s Safeguarding Policy sets out the practices and behaviour expected of all adults in the Award, especially when it comes to ensuring the welfare of children, young people and vulnerable adults associated with the Award.

Serious Incident Reporting Policy

The Foundation’s Serious Incident Reporting Policy sets out the procedure for Operators to report alleged and serious incidents. Operators are responsible for the safeguarding and safety of their participants, staff and volunteers, and must ensure robust systems are in place for recognising, reporting, investigating and responding to Serious Incidents and for arranging and resourcing investigations.

The effective management of incidents is essential to the provision of a safe and secure environment for the participants of the Award as well as our staff and volunteers.

Your Award Brand Essentials – one pager

The key elements of the Brand Guidelines that must be adhered to in order to satisfactorily meet your licence requirements. Please note that the ‘Proud to Deliver’ logo (available in five languages) must be represented by both the licensed OP and any sub-licensed Award Centres.

To help grow the awareness of the visual identity of the Award brand please use the logos whenever you mention about the Award, whether this is on your website and/or when you are creating marketing material. Inaccurate use or misuse of the logo would be in breach of the OP licence.